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Data Protection Officer Service

DATA PROTECTION OFFICER SERVICE

 

A lot of businesses are concluding that it makes sense to outsource the duties of a DPO (Data Protection Officer) because their role is complicated and varied. For a start, DPOs have to be independent of the organisation that they are performing duties for and must be able to perform their tasks without the fear of being sacked or penalised in any way. It also makes a lot more sense for there to be one point of call to deal with all your data protection obligations. If you’d like to read more about the role of DPOs and what they must do, read this article.

 

Our outsourced DPO service can offer you the following:

 

Step 1 – Initial Audit and raising awareness

We provide you with the tools you need to

  • undertake an initial audit to
  • start to raise awareness about GDPR and provide some initial training materials
  • we provide a full audit service if you require it

 

Step 2 – Your Privacy by Design

Following on from your audit we help you design the data protection processes and procedures that you need.

 

This will include:

  • Assigning responsibilities
  • Designing your internal policies and procedures including
    • Data Protection Policy
    • Information security policy
    • Risk analysis – Data protection impact assessment procedures
    • Privacy Impact Assessment
    • Retention of records procedure
    • Compliance audit checklist
    • Training Policy
    • Privacy Impact Assessment
    • Privacy Notices and FAQs for internal and external data subjects
    • Subject Access Request form, procedure and record
    • Individual’s Right to rectification procedure and record
    • Individual’s Right to erasure form, procedure and record
    • Individual’s Right to object procedure and record
    • Individual’s Right to data portability procedure and record
    • Individual’s Right to automatic decision making  procedure and record
    • International data transfer procedure and record
    • Complaints procedure
    • Data Breach Record

 

Step 3 – Training – raising awareness of your data protection processes and procedures

We provide easy to use training materials for managers and other staff to make sure they know their GDPR obligations AND how to perform them

 

Step 4 – Monitoring

We will help you carry out

  • data protection impact assessments
  • internal compliance audits
  • compliance audits
  • issue recommendations for improvements and to mitigate risks

 

Step 5 – Help when you need it

We will provide input and support when you need it most (time limits are per your chosen DPO plan) including:

  • Complaints and queries from data subjects
  • Should the worst happen and there is a data breach

 

Our time is allocated on a fair usage policy based on the plan you choose. If you need more time in one month you can always top it up at reduced rates which won’t be available to anyone not already using our services. Would you like more information about this service? Please complete the form below and we will discuss your needs with you.

 

GDPR DPO Service